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An Insight into Office 365 Information Protection for GDPR

by Lalita Negi on November 9th 2018

Office 365 is one of the best services, which is used by a variety of people, worldwide. It is designed utilizing the Microsoft Security Development Lifecycle so that it can be imparted as an integrated software-as-a-service solution.

It enables the businesses and organizations to do their work in the modern enterprise. This is the subscription service that provides users with basic productivity applications like a word processor, a spreadsheet, an email client, a calendar, and a presentation application. Under the General Data Protection Regulation (GDPR) this solution demonstrates discovering, classifying, protecting, and monitoring personal data. On the other hand, GDPR controls the collection, storage, processing, and sharing of personal data.

Manage your compliance risks:

GDPR is very useful for every organization as it helps to monitor your organization processes data and also depicts where it resides. There are five steps involved in this process, which you can find below:

Step 1:      Use Compliance Manager:

Compliance Manager will help you to view, track, implement, and manage the auditing controls to help your business assent with various standards, including GDPR.

Step 2:      Use Content Search:

Every data that is subjected to the GDPR can be searched by using this solution. You can find content in two ways such as:

•          Finding the location, where the personal data resides.

•          Optimizing the sensitive data and other information in your environment.

Step 3:    You can apply labels to sensitive information types:

There can be a lot of sensitive information on which you want to use the labels. You can use and see architect and classification schema for personal data. You can use these with Cloud App Security to find sensitive data in other SaaS apps, such as Box and Salesforce.

Step 4:    Protect personal data in Office 365:

Office 365’s protection for personal data starts with the prevention of data loss. There are several other inherent capabilities for protecting access to personal data, including Office 365 Message

Encryption for email.

Following protections are rendered:

•      Protection of the website and library-level permissions

•      Protection of site-level outer sharing policies.

•      Access policies of the site-level device.

Office 365’s Protection Access, as well as other cloud services, includes the following:

•      It recognizes the device access protection EMS.

•      It gives the privilege to access management.

•      Gives security capabilities to Windows 10.

Step 5:    Monitor for the leaks of personal data:

You will get an opportunity to monitor the sensitive data. You can set up an alert as well as investigate breaches with the help of Office 365. Cloud App Security expands and renders the facilities to discover and check sensitive data.

Thus, GDPR is the prominent solution which is basically designed to help big organizations to discover as well as protect their personal data in Office 365. Every business is responsible to make sure about their GDPR compliance. Personal data is described very broadly under the GDPR. So, read it carefully and use it to save your confidential information.

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