Cloud migration is in high demand so is migrating to SharePoint Online and OneDrive. The front-runners in Office 365 that provide everything from storing documents and information to providing solutions and services concerning the workplace are SharePoint and OneDrive.
Migrating to SharePoint Online and OneDrive
However, other core workloads provided by Microsoft Office 365, Exchange Online and Teams also get the job done. In workplace situations, you may need to transfer information from one core workload to another. in recent days, Migrating to SharePoint online has been in high demand because Small businesses are moving to the cloud and getting rid of their server infrastructure in-house.
The situations that arise that warrant this transfer of information are:
- Divestiture
A business or organization decides to discorporate parts of the companies, and they all want to use Office 365. Hence, it is a requirement that you migrate the existing SPO and ODFB contents.
- Mergers
If two or more companies are merged, they may need to transfer existing files and information structures as they will all use Office 365.
- Name-change
If a company changes its name, it must migrate the existing data to a brand-new Office 365 that incorporates the new brand name. This involves migrating to SharePoint Online and OneDrive.
- Data Residency scenario
If a company decides to move its headquarters from one continent to another based on geolocation, it will need to transfer all existing data to a new Microsoft 365 tenant.
How to Migrate data?
When migrating data from one Microsoft Office 365 tenant to another, two significant approaches exist to go about this task.
- Manual
- Automatic
The manual approach involves manual steps that take up a lot of time and are incredibly error-prone. The Automatic process involves configuration and a third-party tool.
Each of these has one or more migration techniques.
- Manual migration approach
The transfer can be done without a third-party tool in the manual migration approach. However, the data and content are never saved, and the permissions regarding files are not preserved. What’s more, lists cannot be migrated in this approach.
- Automatic migration approach
In this approach, migration is done with the help of a third-party tool. Moreover, data, content instructions and documents are safe and preserved. Lists can also be migrated. File permissions can also be transferred from one tenant to another. However, this approach requires a lot of intensive training to ensure the validity of the migrated data. Migrating to SharePoint Online can be done via the SharePoint Migration Tool provided by Microsoft Free of cost.
Advantages and Disadvantages
- Manual approach
The manual approach isn’t recommended because it may not be applicable in every case. It has budget restrictions, and there are no time constraints regarding the migration process. Moreover, it does not allow the migration of data, content instructions, file permissions, metadata, and documents.
- Automatic custom approach
This approach has no time restrictions regarding the migration process. There are no budget restrictions as well. Migration of metadata, file permissions, lists, data, content instructions, and documents is possible and very easy.
- Automatic Third-party approach
This approach has no time restrictions and allows us to minimize errors and issues. With migration quick and easy, there are no budget restrictions as well. It also allows the timely migration of file permissions, metadata, lists, data and content instructions, and documents.
Server Consultancy is a Cloud solution provider based in London and offers services like migrating to Sharepoint Online, Exchange Online and Microsoft Teams.