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OneDrive Files On-Demand – A Feature Easing File Access!

by Lalita Negi on March 9th 2018

Today, the need of collaborating and creating files has grown with modern people as they have started taking more pictures and use different kinds of devices for various jobs. In this scenario, it becomes highly crucial to access all critical content from your personal as well as professional life in a single place. There should not be a concern of storage issue in your system as you must have an ease to access your required files from any place be it your office or on a plane.

To give a solution for this concern, Microsoft shares a new set of exciting features that are aimed to enable users to check and access their files on iOS and Windows 10 more quickly. By utilizing these features, you will be more productive.

Access Files with OneDrive Files On-Demand Without Storing on Your Device

Announced at Microsoft Build 2017, OneDrive Files On-Demand is said to be delivered with Fall Creators Update of Windows 10. With this feature, users will be able to access their files in a cloud without needing to download them. Thus, it eliminates the need for using system storage of users’ device. This way, one does not need to change their working style as all files will appear in File Explorer. These files will work simply alike other files available on a system.

The feature Files On-Demand in OneDrive enables one to access online files from store apps of Windows and also in the desktop. In-store apps Windows file, you should select the one you need to open in the file picker. This file will download on its own and will appear in the app. Moreover, it will cover you both in your professional and personal life as it works for work and personal OneDrive and SharePoint online team sites.

From OneDrive on UserVoice, Files On-Demand had been the number one requested feature and now, it is coming in a powerful but simple form.

There is a new icon for status in File Explorer that will tell users if a file is an online file or is available locally. For files that users want to access offline too, one can avail that folder or file by simply right clicking and be choosing an option “Always keep on this device”.

All online files will download on their own and will be available locally whenever required. For this, you should double click on the file by going to File Explorer. You can also open it in the app. The online files would always reflect regardless to if you are online or offline. So, there will be no need to think of which files should be synced to the system and which not.

Additionally, this feature is highly advantageous to IT managers and organizations. At present, if a person syncs a team site of SharePoint, files get re-downloaded on each device that is synced if there is a change made. But, this Files On-Demand feature is going to cut down the bandwidth of network by giving up the requirement of regular shared files sync on each synced device.

Offline Folders of OneDrive – Save Folders for Offline access on iOS and Android

Apart from OneDrive Files on-demand, there is another great feature in OneDrive that is also aimed to make you more productive on a handy mobile device while working offline or without the network connection. This feature is named as Offline Folders of OneDrive that allows users to save the whole folder on the mobile and access them later whenever you have time without needing an internet connection. All changes made to these files by any other users will also be updated once you switch to an internet connection. It is a new feature and is coming on Android systems to Microsoft Office 365 Home and Personal users as well as OneDrive Business users.

iMessage in OneDrive – Share Files Quickly on iOS

The iMessage in OneDrive feature is truly amazing as it makes it highly convenient to share all files saved on iOS systems by enabling one to share photos and documents without dumping an ongoing conversation on iMessage. You can either share the whole folder or a few selected files to the one you need to share with. Before sharing, it gives an instant preview of files. For having this feature, you should immediately update your OneDrive and then, enable iMessage feature.

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